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How to Complete

Completing the Belmont Medical History and Immunization Records


The confidential Belmont Medical History Form and Immunization Record are housed within the Health Services’ secure online Portal in myBelmont. This process does not work well with Internet Explorer. Please use Firefox or Google Chrome.

Steps to completion:

  1. Log-in to your myBelmont account.
  2. Click on “Personal Records" located on the left side of your screen, then "Health Portal."
  3. Carefully read instructions, and then click on the "Go to Health Portal" button.
  4. At the top toolbar, select "Forms," then "Belmont Medical History."  Answer each question and submit. You must answer EVERY question in order to successfully submit the form.
  5. Then select "Immunizations" on the toolbar and "Required for All Students"; enter dates from your own immunization/vaccination records, then press “Submit.” You may also enter other immunizations and lab tests for immunity. Simply select & enter dates under the appropriate category (Recommended, Travel, etc.)
  6. Go to "Upload" on the toolbar and upload a copy of your immunization records and a front/back copy of your insurance card. Please ensure the names of the files you are uploading do not exceed 80 characters, only contain alphanumeric symbols (no special characters), and are smaller than 4MB.
  • Tip: The easiest way to complete this step is with a mobile device! First, use your mobile device to take pictures of the documents you are uploading then log-in to your myBelmont and Health Portal using your device’s web browser
    • Next, scroll down to “To Do List” and select “Uploads”
    • Designate the image’s title from the drop down under “Choose document you are uploading”
    • Carefully read instructions in red to make sure you upload images in the correct format
    • Choose the document type you are uploading from the drop down menu
    • Click “Select File” then click to access your mobile device’s image/photo/document library
    • Select the image you wish to upload
    • Finalize by tapping the “Upload” button that appears.
    • You may upload more than one document under the same title. To do this, you must change to a different designation and then back to the desired designation. For instance, if you are uploading two “Proof of Immunizations” documents, upload the first as described above. Once the initial upload is complete, toggle the drop down option to “Back of Medical Insurance Card” and then to “Proof of Immunizations.” The “Upload” button should reappear.

For Video Instructions, please click here.

IMPORTANT: All documentation (immunization record and health insurance), forms (Belmont Medical History), and processes (immunization dates entered into your Health Portal) must be completed and received to avoid a Registration Hold.

 

Cannot Access the Form?

The Belmont Medical History and Immunization Record are only available to deposited students.  Student Health Portal accounts will be activated within 1-2 weeks of their Admissions deposit.  Upon accessing the Portal, if a message says, "cannot authenticate log-in," please try again the following week.  In some cases, access may be granted as late as 5 weeks following your Admissions deposit.  Please notify Health Services if you are unable to access your Health Portal after 5 weeks have passed.

Also, if you created your myBelmont account within 24 to 48 hours of attempting to access the Health Portal, access may not be allowed.  Please wait at least 48 hours after creating your myBelmont account before accessing your Health Portal.  If you are unable to access the Health Portal following 48 hours, please contact Health Services.

Additionally, if neither of the above scenarios apply to you, you may need to clear your browser's cached data. Google "how to clear cache" for the easiest instructions on this process.

Paperwork and Documentation Help 


Immunization records:  Students will need their childhood immunization records to complete the immunization requirement.  If students no longer have copies of their immunization records, the records may possibly be obtained from students' primary provider, health department, high school, or previous university.

If records cannot be obtained, blood work (titers) may be drawn at Health Services to test for immunity to Hepatitis B, Measles, Mumps, Rubella, and Varicella. Currently, we are unable to test for Meningitis and Tetanus. Please call us at 615-460-5506 for pricing on titers.

If you need any of the required immunizations, you may receive them from Health Services, as well. Please call 615-460-5506 for pricing on immunizations.

Current Requirements for All Students Include:

  • Tetanus or Tdap booster within 10 years of the first day of class.
  • Two Measles, Mumps, & Rubella (MMR) vaccinations for those born after 1956, or positive titers.
  • Three doses of Hepatitis B, or positive titer.
  • One dose of Meningococcal vaccine (effective against types A, C, W, and Y) given on or after age 16 for students living on campus. If a Meningococcal vaccine was given before age 16, student is required to receive a booster.
  • Two doses of Varicella (chickenpox) vaccine, or positive titer, or medical documentation with date of chickenpox disease for those born after December 31, 1979.
  • TB skin test only if you answered “yes” to a TB Question on the Belmont Medical History.

Current health insurance coverage:  Please upload a front/back copy of your insurance card into the Health Portal.

Health Services does not charge an office fee for visits; however, some costs may be incurred for immunizations, lab testing, etc. Immunization pricing is available by telephone at 615-460-5506. Health Services does not bill insurance, but will accept cash, check, credit, or debit for payment. If you wish, we can provide an itemized statement that you may file with insurance; this same document may be printed from your Health Portal.

Specialty Requirements for Health Sciences Programs

Students in the College of Health Sciences programs may have additional requirements - please speak to your advisor for details.

We are happy to answer any questions you may have about our services, referrals to specialists, specific health concerns, or the online process. For questions, please call 615-460-5506 email Health Services. Emails may not be answered the same day and should not be used for urgent needs or for secheduling appointments.