The Vice President for Administration and University Counsel, the Chief of Campus Security, and the Director of Communications consult one another either in person or by phone in the event of any emergency situation to determine an immediate and appropriate course of action. In addition to identifying the nature of the emergency, this team will also determine which campus audiences need to be notified and the exact content of said notification. These determinations will be made on a case-by-case basis depending on the circumstances involved and the impact level of the incident. For example, it is Belmont's policy to activate the Text Alert System whenever a determined emergency:
- Appears to be an immediate credible threat to the health, safety or security of Belmont students, faculty or staff;
- Results in a disruption of normal campus operations (i.e. fire, criminal activity, tornado warning or other severe weather);
- Attracts significant police or media presence, regardless of time or perceived severity, because such presence inevitably stirs concerns and can contribute to panic.
Text Alerts will be used in conjunction with other channels since character counts limit the effectiveness of communicating messages in detail. Text message content will provide basic information and inform subscribers of how to respond to the scenario. Other communication channels will include more information as appropriate with the goal to provide as much detail as possible to protect the health and welfare of the campus community while not compromising response efforts or interfering with the responsibilities of the authorities in charge of the situation.
Belmont University possesses access to a variety of tools to communicate emergency information to campus and the Vice President for Administration and University Counsel, the Chief of Campus Security, and the Director of Communications will implement different options depending on the nature of the circumstances. Once that initial determination is made, the determined system of response will immediately be implemented by the Office of Communications staff in order to maintain the safety of the Belmont community.