Federal Work Study
|Federal Work-Study (FWS) is a financial aid program that allows students to work on-campus or with approved off-campus community service employers to earn money to pay for college expenses. FWS is not a grant (you must work to earn it), and it is not a loan (you do not have to repay it). Eligible students are awarded FWS when they complete their Free Application for Federal Student Aid (FAFSA). Being awarded FWS with financial aid can help a student be eligible for part-time jobs, both on- and off-campus, that they may not have otherwise been eligible for. The FWS program encourages employment in community service and in fields related to your major of study. There are many FWS jobs available to choose from, but unlike BSE positions, FWS jobs are funded through Student Financial Services. For eligibility, program requirements, and other questions, please check out the Federal Work-Study FAQ’s.
Finding a Job
Undergraduate Students: students seeking a FWS position must currently be enrolled full-time with at least twelve (12) semester hours of credit at Belmont University. Students who fall below full-time status can have their eligibility reviewed on an individual basis by Student Financial Services. Students who seek FWS eligibility must also meet the following requirements:
- Submit a Free Application for Federal Student Aid (FAFSA)
- Request ‘Federal Work-Study’ on the FAFSA
- Be eligible to receive Federal Financial Aid
- Have unmet financial need
Graduate Students: these students are typically not awarded Federal Work-Study, however, they can inquire and apply for FWS on an individual basis by contacting Student Financial Services.
Limits of Employment
All student employees (BSE and FWS) may work up to, but not more than 20 hours a week during periods of enrollment as a student, except during breaks and holidays at which time students may work up to full-time status (40 hours/week). The actual number of hours worked must be recorded by the student employee and verified by the supervisor.
Students wishing to have a more diverse work experience on campus are allowed to be employed in up to, but not more than two (2) campus jobs at one time. Students should carefully consider the weight of their class schedule and their ability to meet their academic goals prior to taking on multiple employment opportunities.
Students are prohibited from working during their scheduled class times. Students should provide a copy of their class schedule to their supervisor each semester and arrange a work schedule that does not interfere with meeting their academic goals.
Pay Schedule and Pay Rate
TimesheetsOn-Campus Student Workers (FWS and BSE)
Students working on-campus should submit their hours worked on the 1st business day of each month by using the new Web Time Entry (WTE) system. For submitting your hours using WTE, view the Web Time Entry Student Handbook
When prompted, use the
Username: guest Password: employment
Off-Campus Student Workers (FWS Only):
Students working off-campus with a community service agency to earn their Federal Work-Study award need to complete a paper Time Sheet each month and submit it to the Belmont Payroll Department (Fidelity Hall 218) on the 1st business day of each month.
Paychecks are issued the 2nd Friday of each month and can either be picked up at Belmont Central or directly deposited into the student’s designated checking or savings account. Direct Deposit enrollment is free and is strongly encouraged. Go to Belmont Central to enroll.
Pay Rate$7.25 – FWS students who work on-campus are paid the Tennessee State Minimum Wage.
$11.00 - FWS Students working with an approved off-campus community service agency will earn a higher rate as transportation costs (fuel, auto expenses, etc.) are taken into consideration.
Professional Standards and Expectations
General Employment GuidelinesBelmont University promotes professionalism and integrity in the workplace. Student employees are expected to adhere to these practices at all times. This means coming to work on-time, dressing in a manner that is appropriate for the job (see supervisor for specific dress code for your area), working the set scheduled hours that have been assigned, notifying supervisor at least two-weeks in advance if requesting time-off, and completing in a satisfactory manner the tasks assigned by the supervisor. Failing to show up for a scheduled shift shows a lack of professionalism and could result in termination. If a student has an illness, however, they should contact their supervisor with as much notice as possible. Not meeting these expectations and any additional expectation established by the supervisor could result in job termination, cancelation of Federal Work-Study awards (if applicable), and/or the inability to be rehired for other future student employment opportunities at Belmont University. It is a courteous practice that a student employee needing to resign from their position should give at least a 2-week notice to their supervisor.
Sexual HarassmentBelmont University maintains an environment for work and study free from sexual harassment. You are encouraged to report concerns or complaints. Please review the Sexual Harassment Policy prior to your first day of work.
Frequently Asked Questions
For more information regarding Federal Work-Study, please review the Frequently Asked Questions below.
Federal Work-Study (FWS) is a financial aid program that allows students to work on-campus or with approved community service off-campus employers to earn money to pay for college expenses. FWS is not a grant (you must work to earn it), and it is not a loan (you don't have to repay it). Being awarded FWS with financial aid can help a student be eligible for part-time jobs, both on- and off-campus, that they may not have otherwise been eligible for. Employers love hiring work-study students! The FWS program encourages employment in community service and in fields related to your major of study.
here are many benefits to having a FWS position. Here are just a few highlights…
Eligibility is determined based on the information that you provided on your Free Application for Federal Student Aid (FAFSA). There are many factors that contribute to your eligibility for FWS, but the most important criteria to meet in order to even be considered are:
Eligible students are awarded FWS at the time they are awarded other financial aid by Student Financial Services. You can log into your BIC account to review your financial aid award package. FWS will be listed along with the other financial aid in your award. If you are still unsure, feel free to call Student Financial Services at 615-460-6403.
Generally, we award FWS to students up front if they are eligible. However, there are times throughout the year that some students can gain eligibility and more FWS funds become available. If you wish to be considered for FWS, a few qualifications need to be met first:
Students are strongly encouraged to attend the Student Employment Job Fair which will be held August 23, 2011 from 12:00 pm - 2:00 pm in the Maddox Grand Atrium. Department representatives will be there highlighting their positions and recruiting student workers for the year. Immediately following the Job Fair, all students will have access and be directed to apply online for FWS positions. Students must complete an application online in order to even be considered for a position.
Do I need to complete a student employment application online if I am returning to the same position I have worked for in the previous year?
Yes, even if you have worked in the same position in a previous year, you will need to re-apply online to officially get re-hired. Note, this is a new process starting in the Fall 2009 for all students. Your department supervisor will post the position online. Students need to complete the application online before they can begin working and get paid for the hours they have worked.
Once you have completed your FWS job application online, you will be contacted shortly by the department representative for an interview. If after the interview you are offered the position by the on-campus department or approved off-campus community service agency, you will need to go to Belmont Central to complete necessary hiring paperwork which includes:
Once these forms have been completed, you are officially able to start working. Connect with your new supervisor at that point to confirm your start date and work schedule.
No, your FWS earnings will not be provided to you in a lump sum in advance. Just like in any other job, you will earn your FWS funds and only be paid for the hours you have worked.
Can Belmont University apply my Federal Work-Study earnings toward any balance I have on my student account?
No, your FWS earnings will not automatically be applied towards any account balance you have with Belmont University. Instead, you will receive a paycheck for all of the hours you have worked. After receiving your paycheck, you can then choose to make payments on your student account if a balance has accrued.
Rather than Belmont University applying your FWS earnings towards your student account, you will receive your earnings in the form of a paycheck. You can use your paycheck earnings to pay for other educational expenses (i.e., books, transportation, food, rent, personal expenses, etc.).
On-Campus FWS student workers keep track of their hours using the new Web Time Entry (WTE) system. Students must submit their hours using WTE on the 1st business day of each month. Please review the instructions on how to submit your hours using Web Time Entry
Students working on-campus will earn $7.25 per hour, which is the Tennessee State Minimum Wage. Students working with an approved off-campus community service agency will earn $11.00 per hour. Off-campus positions pay more as transportation costs (fuel, auto expenses, etc.) are taken into consideration.
The amount of money that you earn cannot exceed your total FWS award. You can calculate the number of hours a week you can work by following the instructions below:
This will give you the number of hours per week you will need to work in order to earn your award each semester. Your award is broken into two semesters in order to help you budget your earnings.
When you have earned your entire award your FWS position ends and you must stop working. Some employers opt to hire students as regular departmental student employees once their FWS award is gone. This is at the discretion of the employer.
If you do not earn your entire fall semester award, the balance will be carried over and added to your spring semester, assuming you are enrolled and maintain eligibility. However, any unused award at the end of spring semester will be forfeited.
FWS students are a huge asset to the university and community, and provide exceptional services throughout the year. FWS students are expected to act professionally and with integrity in their position. Students are expected to show up on time when scheduled to work, and to perform their job duties as defined by their supervisor. If you are ill, you are expected to call your supervisor with as much notice as possible. Arranging for other “time off” should be requested with your supervisor with a least two weeks notice.
Yes, Belmont University has established a relationship with many off-campus organizations where students can utilize their FWS award. The majority of these approved organizations are not-for-profit and have a mission to benefit the greater Nashville community. Please peruse the list of available off-campus positions if you are interested. If you know an off-campus employer you want to work for and they are not an approved organization with Belmont University’s FWS program, feel free to contact Student Financial Services to inquire about the Off-Campus Community Service Program Agreement.
Yes, students are allowed to have up to, but not more than (2) FWS positions at one time assuming that their class schedule allows them the free time to do so. It is important to mention that if a student has (2) FWS positions he/she will most likely be working more hours and earning their FWS award at a quicker pace. Also keep in mind that you are only allowed to work up to 20 hours a week for all FWS positions combined.
Students who have not graduated and those who plan to return to school after the break period may work during those breaks (winter and spring break). Students are allowed to work up to full-time status (40 hrs/wk) during break periods with the approval of their supervisor, and only if the student has FWS funds remaining.
FWS jobs are very plentiful and there are almost always more jobs than there are students to fill them. If you are not hired for the first FWS job don't be discouraged, try another. There are FWS jobs that will fit almost anyone's schedule, skills, and interests. In the rare situation that you are not hired after several attempts, feel free to contact Student Financial Services for assistance.
Yes! Students who are not eligible for FWS can still work on-campus in jobs that are open and available to all students, not just FWS. These jobs are most commonly referred to as Belmont Student Employment (BSE) positions and are funded entirely by the department/university. BSE students can find and apply for jobs year round. BSE students will also need to complete the hiring paperwork (I-9, W-4, and Direct Deposit enrollment form) at Belmont Central upon hiring.
Yes, FWS earnings are considered taxable income. However, you are FICA tax exempt. The Payroll Department will send each student a W-2 by January 31st each year highlighting their earned income and taxes paid. Unlike the money you earn from non-FWS employment positions, your earnings will not be used to determine your financial need when filing the FAFSA the following year.
When completing your Free Application for Federal Student Aid (FAFSA) for the next academic school year, you will be asked to report FWS earnings. The U.S. Department of Education excludes these earnings from your total earned income when determining your financial need. This is a major benefit of having and using your FWS award.
Student Financial Services is located on the 1st floor in Freeman Hall. You may either visit SFS in person, contact them via telephone (615-460-6403), or contact Valez Thornton, the Federal Work-Study Counselor by e-mail at firstname.lastname@example.org