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Office of Registrar

Office of the Registrar

The Registrar's Office provides support functions for students, faculty and staff at Belmont University. Services include assisting students with registration, graduation audits, managing the on-line degree progress software (Degree Works), transfer evaluations, transcript requests, enrollment and degree verifications, maintaining the official academic student record, and veteran education benefits.

FERPA (Family Educational Rights and Privacy Act)

FERPA is the Family Educational Rights and Privacy Act of 1974; it is the federal law that requires colleges and universities to maintain the privacy of students' education records. FERPA guarantees students the right of access to the education records, the right to consent prior to the release of a record to a third party, the right to challenge information contained in their records, and the right to be notified of their privacy rights. This means that students must consent before a record is disclosed to the parents or legal guardians, unless they are a dependent of his/her parents for income tax purposes, prior consent to disclosure to parents or guardians is not required. This states that 'personal information shall only be transferred to a third party on the condition that such party will not permit any other party to have access to such information without the written consent of the student.'

Confidential information is not to be released. Confidential information consists of any academic information (grades, transcripts), current class schedules, disciplinary records, etc. We can verify directory information over the phone as long as the student has not asked that directory information be kept confidential. Directory information includes but is not limited to name, address, phone, dates of attendance, major and minor, degrees and awards received.

Parents Accessing Student information

Students must sign a FERPA release form authorizing other individuals to have access to their student information.  Students may complete the form when they attend Foundations or at any time in the Office of the Registrar.  Without a signed FERPA release form for each authorized individual the university is unable to share student information. Please note a FERPA release does not give a parent (or named FERPA individual) access to the online student information.

A student may decide at any time to withdraw the authorization he or she previously gave any individual.  Students can go to the Office of the Registrar to complete this process.

Verification of Degree/Enrollment

Many insurance companies request verification of student enrollment in order to continue coverage under a parent or family plan.  Belmont University has authorized the National Student Clearinghouse (NSC) to provide enrollment verifications.

Only currently enrolled students have online access to an official enrollment certificate provided by NSC. Students may print authorized enrollment verification certificates through the National Clearinghouse website. The certificate is official. Most employers, insurance companies, credit agencies and academic institutions accept this verification.  Students follow these instructions to access the certificate:

1. Go to http://my.belmont.edu

 2. Click the 'Services' tab (second horizontal blue bar)

 3. Select the 'National Student Clearinghouse' link

 4. Click the 'Go to Clearinghouse' box

 5. Select 'current enrollment' for the current semester or 'all enrollments' for all terms

 6. Print the official certificate

 7. Click the Logoff button when finished

Withdrawal from the University

Students wishing to completely withdraw must obtain a withdrawal form from Belmont Central. Upon completion of the form, it is returned to Belmont Central for processing.

No financial credit will be given after the fifth week of classes. Withdrawals must be handled in person. A telephone call giving intent to withdraw does not constitute an official withdrawal. Students may not withdraw during the last 30 days of a semester.

Students who registered for courses during summer orientation but elect to not attend Belmont should complete a withdraw permission form http://www.belmont.edu/registrar/forms/index.html and fax or mail the form to the Registrar’s Office. Upon receipt of the form any courses still in the registration system will be dropped.

Class Attendance Policy

The Class Attendance Policy can be found online under the current academic year’s University Catalog.

Belmont University is committed to the idea that regular class attendance is essential to successful scholastic achievement. Absence is permitted only in cases of illness or other legitimate cause. Attendance is checked from the first class meeting, so late registrants will have some absences accrued when they first meet a class.

In cases of legitimate absence from the class, the student has the opportunity and responsibility to make up all class work missed. If a class absence is necessary because of an activity by another class or university organization, the sponsor of the activity will give the Provost a list of participants in advance, and the students involved will obtain from the Provost an excuse to present to the instructor. In case of absence for any other reason, the student will present his reason directly to the instructor. Students on the Dean’s List of Honor Students, based upon the record of the previous semester at Belmont, may be granted unlimited absences by the instructor for which only the excused ones carry make-up privileges.

When the number of absences for any reason exceeds four times the number of scheduled class meetings per week (25% of class meetings during Summer term), the student is involuntarily dropped from the course with a grade of “WF.” Appeal is to the Provost.

Be advised that certain departments and individual professors enforce policies, which differ from the above policy. See the departmental section of this catalog for the attendance policy for each department and the syllabus for each course for that course’s specific attendance requirements, which may be different from those stated here.