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How To Guide


Making students aware of their alleged violation of the Honor Code

  • The course professor will email the student(s) requesting to meet with them about the alleged Honor Pledge violation. The student will have 2 business days to respond. Below is a sample email template (optional).
  • Template Email: (optional)

“Dear XXXX,

I have information that led me to believe an alleged violation of the honor pledge (list the alleged violation(s) occurred). I am happy to meet with you to discuss the information and walk you through how our process works to resolve this matter. You should meet with me within 2 business days from today to discuss this matter. Failure to do so will be treated as an admission of responsibility and the inquiry officer(s) will adjudicate the incident in your absence. As Belmont values student participation in the conduct process, I am hopeful you will take advantage of the opportunity to meet with me.”

Information Session

Going over the information with the student before the hearing

  • The student must meet with you within 2 business days from the time the email notification was sent to provide a Response. Within this meeting you will go over the information you have related to the alleged violation.


Student shares their side of the story and provides information/documentation

  • The student must have an opportunity for an inquiry; you can think of it as a time to give his or her side of the story. You may hold the inquiry yourself when you meet with the student or schedule it for a future date in order to allow the student to prepare information to present at the inquiry.
  • If you conduct the inquiry, the standard for determining if a student is responsible is preponderance of the evidence. That means you only have to be 51% sure a violation occurred. In other words, ask yourself “Is it more likely than not the student is responsible for the violation based on all the information I have reviewed/been provided?”


Determining the outcome of the case along with sanctions

  • Once you reach a decision, you may assign the following sanctions: If a student is found responsible, the student automatically goes on Honor Code Probation until graduation so that a future violation escalates the university’s response.
    • Not responsible
    • A reduction of course/coursework grade
    • F in the course/ or on the coursework
    • A reflective essay or educational assignment
    • An educational activity
    • Or a FX for the course (which fails the class and notes on the transcript the failure is due to an honor code violation)


  • Finally, you must submit the Honor Pledge Form to Community Accountability. Community Accountability will submit the outcome letter to the student and faculty member for record keeping purposes.