This signature is designed to maximize contact information while promoting Belmont University. Email signatures should reflect a professional and consistent appearance for conducting University business.
Standard Signature
[Your Name]
[Your Title]
[Office/Unit]
Phone: [615.460.XXXX] | Mobile: [XXX.XXX.XXXX (optional)] | Fax: [XXX.XXX.XXXX (optional)]
Email: [firstname.lastname@belmont.edu]
www.belmont.edu
How to add a signature
Step 1:
Download the Belmont logo to your desktop. Right-click the image below, and save to your desktop.
Step 2:
Open Outlook and create a New Email
Step 3:
Click the Signature button (the icon is a piece of paper with a pen writing). When the drop down opens, click Signatures.
Step 4:
In the Signatures window, create a new signature and name it.
Step 5:
Type in your signature in the edit signature space. Be sure that the font is a standard 12-point font (Aptos, Arial, Calibri, Verdana). Below your name, title, department, phone and email address information, add two line breaks and type www.belmont.edu. Create a hyperlink by highlighting the address and clicking the hyperlink button. When the Insert Hyperlink window appears, type "https://www.belmont.edu" into the Address field and click OK.
Step 6:
Place the cursor in the line above Belmont’s address, and then click the Insert Picture button (between the Business Card and Hyperlinks buttons). Choose your photo from your desktop and click Insert.
Once the image is inserted, right click on it and choose Format Picture. Go to the Alt Text tab and type "Belmont University Tower Logo" into the text box and click OK.
Step 7:
Set your new signature as your default by choosing it in the drop-downs under Choose default signature. Then click OK on the Signatures window.
If you need assistance, please contact Lougan Bishop at lougan.bishop@belmont.edu.
Step 1:
Click this link and log into Outlook Web Access using your email address and password. Download the Belmont logo to your desktop. Right click the image below, and save to your desktop.
Step 2:
Click the gear icon in the top right hand corner to open the Settings menu. Click "View all Outlook settings" link at the bottom of the menu.
Step 3:
In the left menu under Mail, click "Compose and reply."
Step 4:
If you already have a signature and would like to make a new one click the + New Signature link. If this is a new signature, give it a name then copy and paste the information below into the email signature box. Replace the placeholders with your own information.
[Your Name]
[Your Title]
[Office/Unit]
Phone: [615.460.XXXX] | Mobile: [XXX.XXX.XXXX (optional)] | Fax: [XXX.XXX.XXXX (optional)]
Belmont University
Nashville, TN
www.belmont.edu
Step 5:
To add the new logo, place the cursor in the line above Belmont University. Click the image button in the bottom left of the text editor, and add the image for the logo that you saved to your desktop. Resize the image as necessary. Once the image is placed, right click the image and click "Add alternative text" and type in "Belmont University Logo." This will add text for screen readers. If the logo is too close to the text below, feel free to add a line break after the text. Click Save when everything looks good.
Step 6:
Below the signature box, choose the name of the signature you created in the drop downs "For New Messages" and/or "For Replies/Forwards." This will place your signature automatically in messages. Then click Save when you've made your choices.
If you need further assistance, please contact Lougan Bishop at lougan.bishop@belmont.edu.